We simplify expenditure so you can get on with running your business!
As a business owner or manager;
- Are you fed up handling petty cash, the risk withdrawing it, misuse & tedious reconciliation?
- Do you find yourself in the office just to sign cheques, or being followed when out to do so?
- Are you still paying workers in bulk by cash or by the process of sending a list to your bank?
- & do you struggle to maintain expense accounts & easily retrieve records when needed?
These headaches are now a thing of the past because Popote Pay enables your business, no matter its size, to go 100% digital on payments. It offers sky high transaction limits & instant multi-channel delivery with a host of management & expense accounting features which reduce losses, increase efficiency & drive growth & profits.
Popote Pay gives you control over expenditure, so you can run your business like a BOSS.
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Use Cases
Many Kenyans with a household also have some form of side hustle. They encounter a problem in mixing money, not knowing what is going where & not having transparency with their spouse, ending up in a financial mess. Popote Pay enables real-time collaboration on expenditure & separation by household & side hustles without any effort. It further provides budgeting & records which if used well can improve family fortunes immensely.
Example use case:
Sign up & add other users e.g spouse, teenage kids, domestic staff, side hustle staff. Each receive logins via SMS & have different rights
Pay for all your usual daily expenses just as you would with mobile money but with features including higher limits & expense records
Allocate teenage kids their allowance as a combined weekly/monthly & per transaction limit. Receive notifications whenever they spend
Allocate staff members with a budget as a combined weekly/monthly & per transaction limit. Approve payments that are above their limits
Receive expense reports via email or download them, separated by household & side business’s to know exactly where your money is going
Micro business owners struggle with maintaining records of their expenditure & are often unable to tell if they are making money or not. They also usually have an assistant who they may find it difficult to entrust with finances. Popote Pay enables owners work better with an assistant while maintaining control over finances & maintaining bookkeping records which drastically improves the chances of success.
Example use case:
The assistant gets the price of items needed & using the Popote Pay App creates payment to the supplier
The owner receives an SMS notification, using the popote pay app they review the details, categorizes & approves
Payment is instant, the supplier receives it & hands items over to the assistant, who can now get back to work
At the end of each month owner receives the weeks expense account via email. They can also download it for any period using the app or web
The expenditure into each job or project is separated so the owner can easily know which are the most profitable & double down on them
Most SMEs start out of the owners skill or passion but with growth they find most of their time being spent on administration. Of these duties managing expenditure is the most time consuming. Popote Pay reduces the time it takes while improving how well it is done, so owners & managers of SMEs can get on with more important things
Example use case:
An accountant using app or computer creates payment requisitions with details such as the GL category, explanation notes & attachments
Payment requisitions can be from Kes 100 to 10M so everything from petty cash, Suppliers, Payroll, utilities & everything can be paid
The approvers usually the owner or a manager & owner receives an SMS notifications & review details & approves it depending on their limit
Payment is instant to mobile nos on any network, tills, paybills & Bank accounts. International transfers are also completed in 2 days
For payroll PAYE, NHIF, NSSF amounts are calculated & paid at the same time. For Vat a single statement is compiled for use in filing monthly returns
The owner has accurate expenditure records at their fingertips while the manager can export the data to their accounting package, quickbooks or excel
Corporates have well defined systems in account payables & use accounting or ERP systems for requisition & approvals of expenditure prior to cash being handed out, cheques being written or bank transfers instructed. Popote Pay provides an API integration that empowers these systems to complete payments digitally
Example use case:
Accountants using the ERP system creates payment requisitions with details such as the GL category, explanation notes & attachments
Payment requisitions can be from Kes 100 to 50M so everything from petty cash, A/C Payables, Payroll, utilities & even taxes can be paid
The requisition is sent from the ERP to Popote Pay. Approvers by hierarchy receive SMS or email notification, review the details & approve
Payment is instant to mobile nos on any network, tills, paybills & bank accounts. International transfers are also completed in 2 days
The accounting system or ERP is updated while using Popote Pay the management can review detailed expenditure statements & analytics
Chamas in all their different configurations & goals are a great way of leveraging the power of many, however they often fail because of the difficulty in following up contributions & lack of transparency in expenditure. Popote Pay handles both contributions & expenditure enabling the chama operate optimally
Example use case
The chairman or treasurer signs up & adds other officials as creators & approvers of payments while members are added as contributors
Using the app members can make their periodic contributions by pulling funds from their mpesa. Officials can also send reminders within the app
Accumulated contributions can either be settled to the bank account or expended against the projects or activities being undertaken by the group
Officials can create & approve requisitions according to their hierarchy. Payments can be categorized by projects & tracked against agreed budgets
All members can access contributions & expenditure reports for themselves saving time in meetings & causing trust through transparency
NGOs & aid program managers apart from needing to manage their own expenditure like any other business also have the task of distributing monetary aid however statistics show that the majority of funds never reach the grassroots level where it is meant to make a difference. Popote Pay cuts out middlemen by delivering payments to the final beneficiaries en-masse while making it simple for program managers to account back to donors
Example use case:
Using the app field operatives register aid recipients with fingerprint biometrics & their mobile number or nearest mpesa agent if they have none
When time, lists of the aid recipients are prepared in excel & uploaded on Popote Pay as a bulk requisition to their mobile numbers or nearest mpesa agent
The approvers with up to 3 levels usually ending with the program managers but even upto the donor if needed review the bulk payment details & approve
Recipients receive the funds either to their mobile numbers or via their agent where they are verified biometrically via the app, before being given cash
The program managers & donors can filter & download disbursement data & the donors, usually based oversees can also access it for auditing purposes
Institutions both government & non-government often experience cases of fraud in expenditure, from pilferage of petty cash, inflation of invoices, collusion with suppliers & payment of ghost workers. Popote Pay curbs corruption in expenditure through a rigorous requisition/ approval process & traceability of funds to final recipients
Example use case:
Accountants using the ERP system creates payment requisitions with details such as the GL category, explanation notes & attachments
Payment requisitions can be from Kes 100 to 50M so everything from petty cash, A/C Payables, Payroll, utilities & even taxes can be paid
The requisition is sent from the ERP to Popote Pay. Approvers by hierarchy receive SMS or email notification, review the details & approve
Payment is instant to mobile nos on any network, tills, paybills & bank accounts. International transfers are also completed in 2 days
The accounting system or ERP is updated while using Popote Pay the management can review detailed expenditure statements & analytics
videos
Household
Business
Chama
Audio
Business Owner
Manager / Accountant
Household / Side Hustle
Diaspora
Trusted Across All Industries
Features
Operations
Pay for absolutely everything from petties, supplies, salaries, utilities & taxes. Collaborate on requisition/approvals with your team. Simplify bookkeeping
Savings
Park surplus funds from your wallet into fixed deposit for as little as 7 days & receive interest at attractive rates much higher than those offered by Banks
Wallet
Access all your sources of funds in one place. Link your Bank or Mpesa Acs or deposit cash through any branch of our partner banks
Payments
Pay without daily limits in single or bulk to mobile nos, buygoods, paybills & bank accounts, with instant delivery, 24 hours a day
Teamwork
Accountants can create payment requisitions which managers or owners review & approve from anywhere, on their device
